CoPIMS Terms of Service
Effective date: October 30, 2026 | Last revised: October 30, 2026
These Terms govern access to the Construction Project Information Management System (CoPIMS), a web application for coordinating construction organizations, projects, records, approvals, documents, and reports. By creating an account or using CoPIMS, you agree to these Terms. If you use CoPIMS for an organization, you confirm that you are authorized to do so and accept these Terms on its behalf.
1. The service
CoPIMS provides organization and project workspaces with modules that may include project management, bills of quantities, payments and finance records, human resources and payroll, procurement, logistics, plant and equipment, plans and reports, duration and delay records, quality, safety, security, subcontracting, file management, notifications, and documentation. Available features depend on the organization’s licence and assigned permissions.
2. Accounts and permissions
You must provide accurate registration information, keep it current, protect your password, and promptly report suspected unauthorized use. Accounts are individual and may not be shared. Organization administrators control membership, company relationships, project access, positions, and workflow permissions. You may access only the records and actions allowed by your assigned role. Administrators are responsible for assigning appropriate access and removing access when a person no longer needs it.
3. Licences and access
An organization licence is requested and activated through the CoPIMS administration workflow. The licence records a plan, status, and validity dates; access limits may include the number of projects or enabled features. CoPIMS does not currently store payment-card details or operate an in-app payment processor. Any commercial terms, fees, renewals, or payment arrangements are governed by the applicable agreement with the organization or administrator.
4. Your data and your responsibilities
Your organization and its users retain their rights in project, personnel, financial, procurement, safety, quality, equipment, and uploaded document data. You grant CoPIMS only the permission needed to host, store, process, display, back up, secure, and transmit that data to provide the service. You are responsible for having the authority and any required notices or consents to enter personal, employee, contractor, supplier, or other third-party information.
You must ensure that records, calculations, approvals, uploaded files, and reports are accurate, lawful, and appropriate for your project. CoPIMS is a record-management and workflow tool; it does not independently verify quantities, prices, payroll, safety information, legal compliance, professional decisions, or contractual performance.
5. Acceptable use
You must not use CoPIMS to access another organization’s data without authorization; bypass roles, approvals, or security controls; impersonate a person or organization; upload malware or unlawful, infringing, defamatory, or harmful material; probe, scrape, reverse engineer, or disrupt the service; or use the service to falsify records, commit fraud, or violate applicable law.
6. Approvals and audit history
CoPIMS supports status-based workflows, including submission, checking, approval, rejection, remarks, and associated user and time records where implemented. A workflow status is an internal record of an action in CoPIMS; it is not a substitute for a contract, professional certification, statutory approval, or independent review. Users must not approve records outside their authority.
7. Files and third-party services
You are responsible for maintaining lawful copies of important documents before uploading them. Upload limits, accepted file types, storage configuration, backups, email delivery, hosting, and other infrastructure may change. CoPIMS may rely on service providers to host the application, store files, send email, or maintain infrastructure, subject to appropriate operational and confidentiality controls.
8. Availability, changes, and support
The service is provided on an “as available” basis. We may perform maintenance, change features, or suspend access to protect the service, investigate misuse, comply with law, or address an inactive, expired, rejected, or otherwise invalid licence. We do not promise uninterrupted availability or that every calculation, export, notification, or file operation will be error-free. You should keep suitable project backups.
9. Suspension and termination
You may stop using your account and request closure through your organization administrator or CoPIMS support. We may suspend or terminate access for breach, unauthorized access, unlawful use, security risk, or licence expiry. Closing a user account does not necessarily delete organization records created or managed by that user. Data may remain available to the organization, be retained for operational or legal reasons, or be deleted under the organization’s instructions and the Privacy Policy.
10. Intellectual property
CoPIMS software, interface, documentation, branding, and underlying platform materials are owned by or licensed to the platform operator. These Terms grant you a limited, revocable, non-exclusive right to use the service for authorized organizational purposes. They do not transfer platform intellectual property to you.
11. Disclaimers and liability
To the maximum extent permitted by law, CoPIMS disclaims warranties not expressly stated in these Terms, including fitness for a particular project, regulatory, accounting, payroll, safety, or contractual purpose. To the maximum extent permitted by law, CoPIMS is not liable for indirect or consequential loss, lost opportunity, or loss caused by inaccurate user data, unauthorized credentials, third-party infrastructure, or failure to maintain backups. Nothing in these Terms excludes liability that cannot lawfully be excluded.
12. Governing law and contact
These Terms are governed by the laws applicable to the CoPIMS operating organization and the parties’ written agreement. The parties should first attempt good-faith resolution of disputes before using any competent court or other lawful forum. For questions or notices, use the Contact Page. These Terms should be reviewed with qualified legal counsel before production adoption.